FAQ - Electronic Submission - Land Registry
Electronic submission is the ability of the Land Titles Land Registry to accept an electronic instrument for registration with the same effect for all purposes as if a similar paper instrument had been submitted at a Land Titles Registry counter.
Service New Brunswick will enter into "Agreements" with "Trusted Parties" to perform these electronic submissions on behalf of individual citizens and corporations. These submissions will be performed via the existing SNB Real Property Application using strict protocols.
Only a "subscribing lawyer" or "the owner of a mortgage" who have entered into an agreement with Service New Brunswick may submit an electronic document for registration.
The electronic submission of documents will make the registration process of transferring and financing property much simpler for all parties involved. The efficiencies realized from this new electronic process will save time, help eliminate errors and provide greater security for property owners and financial institutions.
As part of the initial implementation of electronic submission, only the following Land Titles documents will be included:
Additional types of document will be added over time.
The electronic submission of documents will be performed using the existing on-line internet/Web interface to the Land Registry database. An authorized submitter will simply need a PC with an internet browser capable of 128-bit encryption for security. A high speed connection to the Internet is highly recommended.
Yes, only authorized "Trusted Parties" will perform electronic submission of documents over the secure Service New Brunswick application infrastructure.
Yes, paper submissions are still allowed. There are two registry systems in New Brunswick; "Registry" and "Land Titles". Only specified Land Titles system documents (see question 5) will be supported electronically. Registry system documents will continue to be received and processed in the traditional paper form.
Under "prescribed circumstances" outlined below, Land Titles documents designated for electronic submission may also be accepted in paper form.
Designated documents may be submitted in a paper format at your nearest Service New Brunswick Service Centre that has a Land Registry office for registration if it is submitted personally by a registered owner (individual or authorized officer/employee of a corporation) of the land to which the document relates.
The document may only be submitted if it has been authorized by Service New Brunswick staff with designated authority or if the document was executed prior to the mandatory date.
Please contact your local Service New Brunswick Service Centre that has a Land Registry office for advice, before creating a designated document in paper form for submission.
Title to Land Titles parcels is covered by a comprehensive guarantee issued by the Province of New Brunswick. A new Certificate of Registered Ownership is issued as result of changes to the Title Register from both electronic and paper registrations. A rectification process is embedded within the Land Titles process to address errors or omissions and the province is responsible for dealing with these issues.
The registration fees for electronic documents are the same as for those submitted in paper format.
As each electronic document is registered, a system generated image of the document is created in the prescribed form under regulation. These document images are accessible to the general public at any Service New Brunswick Service Land Registry office in the same way they would have accessed traditional paper document and are accessible on-line to registered users of Service New Brunswick’s Registry and Mapping Services.
No, electronic submission does not support transfers that create an easement, a benefit or a burden or subdivide land.
Yes. Priority is set by the submit button not by what is on the worksheet.
No. Banks and Finance companies can only register Discharges of Mortgage and only if they have submitter privileges.
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